The name of the digital collection created by the National Leadership Grant project.

Examples:

The Hoagy Carmichael Collection

The Louisiana Purchase: A Heritage Explored

The unique key for the digital collection.

This element is used internally only.

The URL where an end user can access the digital collection / primary entry point for the digital collection.

Example:

http://www.rochester.lib.ny.us/rochimag/

An indication of how a user can interact with the digital collection, such as searching, browsing, etc.

n/a, though the IMLS DCC project has developed a list of often used terms for use on the collection registry form.

Examples:

Search

Exhibit

The name of the object(s) or resource(s) represented by the digital item(s) in the collection.

Use more specific terms than the DCMI Type list (image, text, etc.). Do not use this element for the digital format of the item (such as .jpg)

Examples:

Periodical illustrations

Photographic prints

The format(s) of the digital items within the collection.

Use the first level of the Media Type (i.e. image, text, audio, video, application) if you cannot find the specific media type for your digital items.

Examples:

image/jpg

audio

application/pdf

If textual, the language(s) of the items in the digital collection.

ISO 639-2: See http://www.loc.gov/standards/iso639-2/englangn.html.

The element is used to describe primarily collections containing textual items.

Examples:

eng

fre

The number of digital items within the collection

When possible use separate counts for different types of items.

Examples:

150 photographs; 300 books

25,000 images

A statement of how often the digital collection is updated.

IMLS DCC project terms:

• Daily
• Weekly
• Monthly
• Yearly
• Irregularly
• No longer adding

This element is meant to indicate whether the items are actively added to the collection.

Examples:

Irregularly

No longer adding

Additional materials included alongside the digital collection which explain, incorporate, or otherwise make use of the collection.

n/a, though the IMLS DCC project has developed a list of often used terms for use on the collection registry form.

Examples:

Atlas

Teacher and student resources

Bibliography

The primary audience(s) of the items in the collection.

n/a, though the IMLS DCC project has developed a list of often used terms for use on the collection registry form.

Use to indicate target audiences, if any, of the collection.

Examples:

Undergraduate Students

K-12 Teachers and Administrators

A statement of any access restrictions placed on the digital collection.

n/a

If there are access restrictions on your digital collection, please indicate them here.

Examples:

Portions of the digital collection are limited to the University's faculty, staff, and students.

Information about rights (copyrights, etc.) held in and over the digital collection.

n/a

Can include a URL linking to a rights page.

Examples:

You will be able to search, select and download digital files for educational use. Commercial use is strictly prohibited without permission.

See http://palmm.fcla.edu/lfnh/copyright.html for copyright and conditions of use information.

A statement of the collection development policy for the digital collection.

n/a

n/a

Can include a URL linking to a collection development policy page.

Examples:

http://www.cdpheritage.org/about/policy_collection.html

Services beyond the URL that provides access to the digital collection, such as an OAI data provider or Z39.50 target.

n/a

Examples:

OAI Data Provider: http://www.lib.unc.edu/cgi-bin/oai/das/das/das/oai.pl ; set=6

The name of the metadata standard(s) used, if any, to describe the items in the digital collection.

n/a, though the IMLS DCC project has developed a list of often used terms for use on the collection registry form.

Examples:

Dublin Core

MARC

A statement of any additional information about the digital collection.

n/a

This element is to be used to put information that does not fit well in other elements.

Example:

This digital collection and web site will be completed in September 2004.

Terms that describe the overall topical content of the items in the digital collection.

Requires at least one heading from GEM (Gateway to Educational Materials). May use other terms as desired.

The IMLS DCC project chose GEM subject headings because they are very broad and not overly complicated. We also felt that the GEM subject headings could be used by a wide variety of communities. NLG projects are encouraged to use additional terms from controlled vocabularies and keywords.

Examples:

Social Studies (GEM)

Current events/issues (GEM)

Work Projects Administration. Museum Extension Project

A summary of the content and topics of the digital collection.

n/a

The IMLS NLG Digital Collection Registry will display the first few lines of each description in the brief display of collections. Free text searching will also be available.

Examples:

Museums and the Online Archive of California (MOAC) provides access to cultural collections held by museums, archives, and libraries throughout the state of California.

The Linking Florida's Natural Heritage (LFNH) web site allows students, researchers, and the public to query museum specimen databases, library catalogs, and other citation databases for taxonomic and topical information. In addition, scientific experts selected 200 texts for digitization. This core collection on Florida species and ecosystems is available through the LFNH site.

A place(s) or area(s) associated with most or all of the items in the digital collection.

The use of the Getty Thesaurus of Geographic Terms is strongly recommended.

The IMLS DCC project has provided a list from the top hierarchy of the Getty TGN. Projects are encouraged to add refinements to this from the Getty Thesaurus.

Examples:

United States.

Mountain States.

Colorado (state)

A time period(s) associated with most or all of the items in the digital collection.

n/a, though the IMLS DCC project has developed a list of often used terms for use on the collection registry form.

Projects should use spans of years rather than names of periods. (i.e. 1861-1865 instead of Civil War).

Examples:

1900-1924

1939-1945

Another NLG digital collection that contains the current digital collection.

n/a

The parent collection will be automatically generated through the creation of sub-collections.

Examples:

Springfield College YMCA Historical Image Collection

Any other collection(s) contained within the current collection.

n/a

The IMLS DCC project recommends that sub-collections use a URL that is distinct from that of the parent collection. This will help users distinguish between various digital collections (and avoid confusion when they are directed to the same URL multiple times).

Examples:

YMCA Training School Image Collection

YMCA Portrait Collection

YMCA World War I Image Collection

The physical collection(s) from which the current digital collection is derived.

n/a

A place to indicate, if desired, the source collection(s) of the digital collection.

Examples:

Detroit News Photo Archive

Any other collection(s) - NLG or not - that is associated with or complements the current collection.

n/a

A place to indicate digital collections that may be useful in conjunction with the current collection. A list of these digital collections - generated from the NLG collections as well as other digital collections they have named - will be created for projects to choose from on the collection registry.

Examples:

American Memory Project (Library of Congress)

The NLG project(s) which created the digital collection. [Links to the Project Entity]

n/a

n/a

This element is expressed through a relationship between the collection and the project in the database. Projects may choose to associate multiple projects with a collection.

The institution which hosts (makes available) the digital collections. [Links to the Institution Entity]

n/a

This element is expressed through a relationship between the collection and the institution in the database.

The institution(s) which has contributed content to the digital collection. [Links to the Institution Entity]

n/a

This element is expressed through a relationship between the collection and the institution in the database.

The person who has primary responsibility for the digital collection. [Link to the Adminsitrator Entity]

n/a

This element is expressed through a relationship between the collection and the administrator in the database.

The title of the IMLS National Leadership Grant project associated with the digital collection.

n/a

A digital collection may have multiple NLG projects associated with it; however, each project may only have one title.

Example:

The Urban Beat: The Detroit News Collection 1900-1980

The IMLS Grant Number assigned to the NLG project.

A digital collection may have multiple NLG projects associated with it; however, each project may only have one identifier.

Examples:

LG-03-02-0068

ND-10004

The URL where an end user can access the NLG project web site.

URI

The NLG project web site is in most cases distinct from the collection web site. Often it is an "About this Collection" or "About the Project" page. Inclusion of this URL allows users to learn about the 'behind the scenes' work.

Examples:

http://africafocus.library.wisc.edu/project.htm

The institution which has administrative responsibility for the NLG project. [Links to the Institution Entity]

n/a

This element is expressed through a relationship between the project and the institution in the database.

The institution(s) participating in the NLG project either formally (through a cooperative agreement) or informally. [Links to the Institution Entity]

n/a

This element is expressed through a relationship between the project and the institution in the database.

The name of the institution(s) associated with the digital collection and NLG project.

n/a

The institution names should be constructed with the parent institution first and then the smaller sub-set of that institution second (following AACR2 guidelines).

Examples:

University of Wisconsin-Madison. Library.

Lower East Side Tenement Museum

University of Illinois at Urbana-Champaign. Digital Imaging and Media Technology Initiative.

The unique identifier for the institution

n/a

Created and maintained by the IMLS DCC project.

The category of institution, such as academic library, museum, etc.

IMLS defined types + a number of IMLS DCC refinements.

This categorization is based on the institution types in the grant proposal guidelines issued by IMLS.

The state where the institution is located.

Defined list of states and territories.

The zip code for the institution.

United States Postal Codes.

The country where the institution is located.

Getty Thesaurus of Geographic Names

The name of the administrator responsible for the digital collection.

n/a

The administrator information will not be publicly available through the collection registry. This information is collected for the benefit of IMLS.

The family name of the administrator responsible for the digital collection.

n/a

The administrator information will not be publicly available through the collection registry. This information is collected for the benefit of IMLS.

The given name of the administrator responsible for the digital collection.

n/a

The administrator information will not be publicly available through the collection registry. This information is collected for the benefit of IMLS.

The unique identifier for the administrator.

Created and maintained by the IMLS DCC project

The electronic mail address for the administrator

name@domain.org

The institution the administrator is associated with.

n/a

The name of the institution the administrator is associated with.

n/a